Knowledge Services, a leading multidisciplinary organization in the software, professional services, and cybersecurity industries, is seeking an experienced Senior Employment Compliance Specialist.

• This role offers the opportunity to join a mission-driven, fast-growing organization dedicated to excellence, innovation, and making a meaningful impact by Serving Those Who Serve Others.
• The Senior Employment Compliance Specialist plays a critical role in ensuring the organization remains compliant with federal, state, and local employment laws across the United States.
• This position serves as a key internal partner to HR, Legal, and business leaders, supporting employment compliance initiatives, policy governance, training, audits, and reporting while proactively mitigating risk.
• This role is ideal for an HR compliance professional who thrives in a fast-paced environment, exercises sound judgment, navigates change effectively, and is focused on building compliant, consistent, and scalable employment practices.

Senior Employment Compliance Specialist Responsibilities:

HR Compliance s Regulatory Oversight

• Serve as a subject matter expert for employment-related compliance programs and regulatory requirements.
• Monitor changes in federal, state, and local employment laws and regulations, recommend and implement updates to HR policies, programs, and practices.
• Oversee employment compliance policies, governance standards, documentation requirements, and audit readiness.
• Support compliance areas including wage and hour, onboarding documentation, record retention, time-of-hire notices, state-specific labor requirements, and risk mitigation for high-risk jurisdictions.
• Leads and supports FLSA classification reviews, job description compliance assessments, and exempt/non-exempt determinations, partnering with HR leadership and Internal General Counsel to mitigate classification and wage-and- hour risk.
• Partners closely with HR leadership and Internal General Counsel to interpret employment laws, assess risk, and implement legally compliant HR policies, practices, and corrective actions.
• Monitors emerging regulatory and industry compliance trends to support organizational readiness for evolving employment compliance

Audits, Risk Management & Process Improvement

• Perform regular compliance reviews of HR processes, including onboarding requirements, employee records, I-9 documentation, position requirements, background screening processes, and other HR-owned workflows.
• Conduct internal audits of HR practices, files, systems, and documentation to identify compliance gaps, risks, and improvement opportunities.
• Recommends and supports corrective actions to reduce risk, improve consistency, and strengthen employment compliance
• Evaluates compliance risks based on severity, likelihood, regulatory exposure, and business impact; prioritizes remediation efforts and communicates risk levels and recommendations to HR leadership.
• Develops and maintains a risk-based compliance approach that emphasizes prevention, internal controls, and continuous improvement across HR
• Seeks opportunities to enhance efficiency, streamline workflows, and improve documentation

Training, Guidance & Change Management

• Develops, delivers, and maintains employment compliance-related training, including wage and hour, timekeeping practices, policy updates, ADA accommodations, and related compliance topics.
• Review compliance training content regularly and recommend updates based on regulatory changes, audit findings and risk trends.
• Provide guidance and training to managers and employees on compliance issues, policy interpretation, and ethical workplace practices.
• Support organizational change efforts by helping stakeholders understand compliance-driven changes, their rationales, and required behavioral or process

Reporting & Compliance Metrics

• Maintains compliance dashboards and reporting tools to track key compliance metrics, risks, initiatives, and deadlines.
• Creates and runs employment compliance and HR data reports to support audits, risk assessments, and leadership decision-making.
• Manage employment compliance-related reporting and filings, including EEO, ACA, and other government-mandated requirements.
• Owns and manages the annual employment compliance and reporting calendar, ensuring deadlines are met accurately and on time.
• Owns the definition, configuration, and validation of employment compliance controls within HR systems (including ADP), ensuring workflows, data, and reporting meet regulatory and audit requirements.
• Validates system outputs, dashboards, and compliance reports for accuracy, completeness, and regulatory
• Partners with HR leaders to implement system enhancements, updates, and controls that reduce compliance risk and improve audit readiness.

Decision-Making & Escalation

• Exercises independent judgment in identifying employment compliance risks and determining appropriate corrective actions within established policies and regulatory requirements.
• Has the authority to require corrective actions, documentation updates, or process changes when compliance gaps or risks are identified.
• Escalates material compliance risks, unresolved findings, or high-impact regulatory concerns to HR leadership and Internal General Counsel for review, guidance, and resolution.